DESIGN AND IMPLEMENTATION OF AN AUTOMATED PAYROLL SYSTEM
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DESIGN AND IMPLEMENTATION OF AN AUTOMATED PAYROLL SYSTEM
1.0 Introduction Nowadays, all businesses are being modernised; modern technologies make business transactions faster, easier, and more accurate in order to save time and ensure safety and security.
It also assists humans in solving and understanding complicated problems and analyses, such as the computational requirements of humans. Especially for businesses that process large amounts of data and conduct sophisticated transactions.
Payroll is an example of a difficult transaction because it is a key company function that deals with several accounts and processes confidential financial reports for each employee of the establishment.
A payroll contains a list of employees and the amounts they earned for a given period of productive time. An automated payroll system is not only faster and more accurate than a manual system
but once implemented on a computer, the user may automatically print a range of reports such as employee pay, checks, and earnings stubs.
All payroll systems, whether automated or manual, must calculate net pay, which is the sum of gross pay, tax deductions, and any additional voluntary deductions.
This automated payroll system entails the design and execution of a computer-based payroll package procedure with an electronic data processing machine, resulting in efficiency, high computing speed, a self-storage system
and easy retrieval of documents/records. The automated payroll system can keep track of all payroll records while also creating individual employee pay slips or pay advice.
It comprises calculating the employee’s wages/salaries depending on their condition of service, which can be weekly or monthly, as well as the number of overtime hours performed over normal time hours.
The attractiveness of the remuneration motivates a person to work hard, and as a result, an organisation can be competitive by paying high wages to its employees.
1.1 Statement of the Problem
Problem Definition is a prepared information document that describes in detail all parts of the system and their fundamental flaws. It essentially provides an analysis of the former system, on which the following findings and recommendations were made.
The overtime required for payroll preparation is deemed unnecessary, and it must be eliminated in the new system.
1) The majority of overtime is spent on correcting union deductions in payroll time sheets.
2) There is undesired duplication in certain of the system outputs, such as the deduction register and payroll listing.
3) In any payroll system, errors, no matter how minor, are not permitted, as mentioned clearly in this job for management.
Payroll system, or the determination of pay and salaries for employees, is a particularly delicate issue that corporate organisations should manage with caution because the difficulties that arise from it are widespread.
In relation to the case study of this project, some of the following issues were observed while manually computing the payroll. This includes:
1) The organization’s inability to build a reliable mathematical mechanism for wage determination.
2) A lack of uniform pay rates among employees at the same level in different organisations.
3) A lack of appropriate technology for periodic salary adjustments.
4) Processing the job can become time-consuming and monotonous.
5) Delays in paying workers’ salaries due to the manual method’s inefficiency.
6) Overpayment and underpayment are caused by faults in payroll salary computation, which can lead to inaccuracy and fraud. To address the aforementioned issues, the payroll unit requires the employment of a computer to automate pay rolling procedures.
1.2 Objectives Of The Study
The primary goal of this project is to create an electronic payroll structure by writing a programme that can calculate the NET PAY of each employee of the Nigerian Communications Commission in Abuja using the basic salary
allowances, benefits, and other deductions as input, as well as to evaluate the effectiveness and advantages of an automated payroll system over a manual counterpart.
1.3 Significance of the Project
This programme provides significant benefits for more cost-effective, realistic, speedier, and efficient execution of employee payment operations. The programme will aid in the detection of fraud, the elimination of inaccuracies, and the increased efficiency and documentation of employee information.
It will emphasise the necessity for payroll computerization, help students and researchers understand the concept of payroll, and serve as a guide for a computerised payroll system.
1.4 Project Scope.
This study aims to create a computerised payroll system for the Nigerian Communications Commission in Abuja. It covers the process of producing pay slips for each employee, both regular and job order employees, keeping records safe, and calculating each employee’s exact earnings.
Including the employee’s stored report list, such as monthly compensation, basic salary, overtime, gross payment, net pay, and deductions such as withholding tax, Medicare, loan, advances, cash advance, etc.
The proposed Payroll System for NCC, Abuja is expected to generate employee pay slips, report lists, remittances for various agencies, payroll registers for regular and job-order personnel, and payroll forms for each pay period.
The work’s main restriction is that the suggested Computerised Payroll System for the Nigerian Communications Commission does not easily allow network topology deployment, as well as online programmes or transactions.
1.5. Background to the Case Study
The Nigerian Communications Commission (NCC) in Abuja is Nigeria’s independent telecommunications regulatory authority. The Commission is in charge of promoting an environment conducive to competition among industry operators, as well as ensuring the supply of high-quality and efficient telecommunications services throughout the country.
The Nigerian Communications Commission was established on November 24, 1992, to govern the telecommunications businesses in Nigeria. The commission was founded to deregulate Nigeria’s telecommunications business, and it is responsible for regulating private telecommunications services, fostering fair competition, and facilitating entry into the telecommunications market.
The NCC licences and registers private telecommunications activities in Nigeria. The NCC’s responsibilities include ensuring that the private sector provides and operates Value Added Network Services such as the Internet and other services.
In the nearly two decades since its inception, the Nigerian Communications Commission has evolved from a government organisation established solely to satisfy consumer desires to becoming the continent’s lighthouse in telecommunications regulation.
It was tasked with regulating the provision of telecommunications services and facilities, promoting competition, and establishing performance standards for telephone services in Nigeria.
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