DESIGN AND IMPLEMENTATION OF COMPUTERIZED STAFF PAYROLL INFORMATION SYSTEM
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DESIGN AND IMPLEMENTATION OF COMPUTERIZED STAFF PAYROLL INFORMATION SYSTEM
1.0 Introduction
1.1 Background of Study
Staff morale and productivity improve when an organization’s management pays their salary on time. Manual salary preparation is frequently related with a slew of issues that regularly disturb worker morale.
Problems include arithmetic errors in computation, payment delays, underpayment or overpayment, and so forth. This project aims to provide an automated system to replace manual processes and remove associated issues.
The most prevalent technique of maintaining a company’s financial records was manual. A bookkeeper maintained the journals, accounts receivable, accounts payable, payroll, and ledgers using his best penmanship.
Later, an accounting machine was utilised for bookkeeping, including vertical column tabulation, arithmetic, and horizontal row typing. The billing machine was designed to automatically prepare a customer’s bill by typing in names, addresses, and descriptions, multiplying, calculating discounts, and adding net total.
The data was posted to the appropriate accounts. Early accounting machines were mechanical marvels, frequently combining a typewriter with various types of calculator components. Advances in electronics and the operating complexity of these machines have enabled advancements in speed and capacity.
Modern accounting devices are often linked to a computer for continuous operation. Accurate record keeping is vital since funds change by the minute.
Computerising a company’s general ledger, payroll, and other accounting functions improves office efficiency. With the introduction of computerization in accounting, electronic spreadsheets were utilised to compute payroll and execute other accounting tasks in businesses.
Electronic spreadsheets provide the same functionality as traditional calculators, pencils, and scratch pads. Spreadsheets were originally intended for managers who needed to perform “what if” calculations during the planning process, but due to their versatility, electronic spreadsheets have made their way into enterprises.
It gets its name from the accountant’s spreadsheet—a piece of paper with rules for rows and columns—where such work was typically done. Spreadsheet software is faster, more precise, and easier to use than traditional accounting methods. Microsoft Excel is an electronic spreadsheet.
Early programmes, such as VisiCalc, had 254 rows and 63 columns for entering data and formulas for calculations. Robert Frankston, a young computer programmer, and Dan Bricklin, a Harvard Business School student, invented VisiCalc to ease difficult financial analysis using computer power.
VisiCalc was so beneficial in such applications that it enabled personal computers to enter the business world. In 1980, the Sorcim Corporation released SuperCalc, a similar spreadsheet programme for personal computers running the CPM operating system.
Modern computer programmes with huge memory can support thousands of rows and hundreds of columns. A new generation of corporate computer software started with integrated spreadsheet programmes, which may be used to produce spreadsheets, graphs, and manage data.
In such programmes, for example, it is simple to display spreadsheet data as a graph or to transfer data from a database to a spreadsheet. Lotus 1-2-3 was one of the first such programmes, and it was an immediate success when it debuted in 1983.
Statement of Research Problem
Payroll preparation, as previously stated, is a time-consuming and monotonous activity for account workers at Kosofe Local Government’s account department due to the calculations involved and the repetitive nature of the work. After interviewing account personnel about the previous payroll system, I identified the following issues:
– Manual salary calculation is time-consuming and stressful. – Errors, such as transposing figures in the journal, can lead to overpayment or underpayment of salaries. – Payroll preparation can be time-consuming, resulting in excessive paperwork. – Manual systems lack security.
1.3 Aims and Objectives
The project’s primary goal and objective is to automate the existing systems. The secondary goal is to provide access control to the payroll system, prevent errors in payroll preparation, ensure timely payment of accurate salaries, reduce administration time and overhead in the account section, reduce the use of paper in record keeping, secure employee records, make necessary information available to employees, provide update and processing control to the payroll system, and improve workflow.
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