DESIGN AND IMPLEMENTATION OF HOSTEL MANAGEMENT SYSTEM
CHAPTER ONE
INTRODUCTION
Hostel, resorts and other places of accommodation need to constantly upgrade themselves in the field of technology, knowhow and most modern trends in hospitality to remain spirited in their work. With booking software now accessible online, they prefer this instant service over the others services available in time past.
Consequently, hostel and accommodation suppliers are making their presence felt online to offer their services to their users. Hostel management system is a unique package with advanced features that enable you to create a sophisticated real time system for online reservation. The system offers the following
Room availability checking Real time updating Information of students etc.
BACKGROUND OF THE STUDY
Hostel: A hostel is essentially a form of accommodation that offers reasonably priced, shared accommodation to travelers in either private or dormitory rooms.
A management information system (MIS): is a system that provides information needed to manage organizations effectively. In 1912, in Altena Castle in Germany, Richard Schirrmann created the first permanent Jugendherberge or ” Youth Hostel”.
These first Youth Hostels were an exponent of the ideology of the German Youth Movement to let poor city youngsters breathe fresh air outdoors. The youths were supposed to manage the hostel themselves as much as possible, doing chores to keep the costs down and build character as well as being physically active outdoors. Because of this, many Youth Hostels closed during the middle part of the day.
Hostel management module has features of efficiently and effectively managing the entire residential facility in the institute. It has reducing the staff & paper works and improved workflows. This hostel module will keep the updated records of students, lodging, transfer room and other facilities.
Hostel Management System (HMS) is a system which helps in managing various activities in the hostel. According to Miss Azlinda Binti Alias (Officer Accommodation Office), the previous system used in INTI is called Room Master. The older systems (Room Master) only perform three single functions for the hostel. That is check- out, check- in and booking. It didn’ t help the staff very much in the hostel. Many works that also need to do manually by the staff. It
required more strength and strain of manual labor needed. For example, the staffs need to go to the finance office to get the list of students who enroll for the semester in order to do the check- in for them. It is because of lacking of data- sharing and availability between finance office and accommodation office. In the previous system, staffs in accommodation office need to record all kind of transactions and processes manually which involves more man power.
There are many paper works and duplicate task in data entry. It is difficult to handle and store the data. Besides, there is also difficult to update the data while there is always got students move in and move out every semester. With the help of computerized information system, it can reduce the human errors.
With the new system, it brings many conveniences to the staff. Thus, it has improving their efficiency and productivity in works. As the mention in above, Hostel Management System (HMS) is a sub module of the Total Campus Management System (TCMS). TCMS has improved communication and data- sharing between the departments in a collaborative environment.
There is a link between HMS and TCMS which enable the staff in Accommodation office can access the information needed from the finance office. Staffs do not need like before do their work manually. All the edited information or updated information will show in the HMS immediately. HMS has provides the best service to the accommodation office in managing daily workflows.
Through the implementation of Hostel Management System, it has replacing manual system where it able the staff to complete the work more efficient and effectively. The system has helped in managing any problem occurring within the hostel accommodation and avoiding any problem when keying in the detail manually.
Therefore, through the usage of this system, they can easily manage the room details, student records, room vacancy details, mess bill calculation, mess expenditure, allocation of room and hostel attendances. Besides, repetition can be easily avoided. It also has reduced that data redundancy and any inconsistency of data.
The accommodation office uses Hostel Management System to key in all the details of the students who are staying in the hostels. This system is mainly used to do room bookings, check in and check out of the students and also the payment for the accommodation. Reports in regard to the room allocation, room availability, student transfer and evacuation are provided too.
Taking an insight into computer control and historical overview of computer system. Information technology has a great impact on higher education.in fact computer application is solving quite majority of global problems. In fact computer application is solving majority of global problems. This has help universities worldwide to improve in their outcomes and increase in access, skill to broad range of students.
There are several differences between hostels and hotels, including:
Hostels tend to be budget- oriented; rates are considerably lower, and many hostels have
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