DEVELOPMENT OF A STOCK MANAGEMENT SYSTEM
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DEVELOPMENT OF A STOCK MANAGEMENT SYSTEM
Chapter one
Introduction
With the rapid advancement of modern science and technology, computer technology has permeated many disciplines and become indispensable instruments for a variety of businesses, particularly Internet technology promotion and the building of the information highway.
It causes the IT industry to increasingly demonstrate its distinct advantages in the market competitiveness. In the digital age, there is a massive amount of data waiting to be processed and transmitted, making the ongoing development and usage of the database especially urgent.
Some small and medium-sized supermarkets in the domestic market are lagging behind large and medium-sized supermarkets in terms of informatization, but resource management, information storage, and processing are also essential needs for these firms.
To respond to market competitiveness, effective handling and management methods are required, hence it is critical to hasten the supermarket’s computerization process.
Small and medium-sized supermarkets play a significant role in Chinese economic development. Currently, our country has a large number of small and medium-sized supermarkets, regions are widely scattered, and the level of information about small and medium-sized supermarkets remains quite low.
With the advancement of technology, computer operation and management become increasingly simple, and computer expertise becomes more common.
At the same time, with the rapidly changing market economy and severe competition, it is an unavoidable tendency for the grocery business to use computers to manage inventory, sales, and a variety of other links.
Their major activity as small and medium-sized supermarkets is to sell merchandise. However, there are currently many questions about the system’s operation; all sales orders are artificially filled, time-consuming, and prone to errors;
inventory is artificial bookkeeping, and it is unable to keep track of the most accurate inventory situation; and for sales data, it frequently takes a lot of time and energy to calculate the sales performance of each business membership and each good sale. To address the aforementioned issues and maximise economic benefits, we will prepare for computerised store administration.
1.1 General Overview.
The stock management system is the system that handles all aspects of proper stock management in supermarkets. These features include maintaining information regarding different items, employees, managers, consumers, billing, and so forth.
This system offers an efficient method of managing supermarket information. Allows customers to purchase and pay for things.
This project is centred on the selling and billing of items in a supermarket. The initial action is to enter the items into the system, along with the rates now in effect at the supermarket and the names of the things that the store has agreed to sell.
This authority is only granted to admin (administrator). Only the administrator has the ability to change the item name and rate. He also has the ability to erase any item.
As the consumer purchases products and proceeds to the billing counter, the user is required to enter the item name and quantity purchased. This isn’t a major task.
This study aims to create software that handles sales activities in a supermarket, including stock details and sales records for a specific month/year.
Users will spend less time calculating, and sales activities will be completed in a fraction of a second, whereas a manual system will require the user to write it down, which is a lengthy procedure, reducing paper work and allowing the user to spend more time monitoring the supermarket. The project will be user pleasant and simple to use.
The system will display all of the products whose names begin with the letter picked by the user. He can choose from the options displayed. Finally, each customer will receive a separate bill. This will be saved to the database.
Periodic records can be viewed at any time. If the stock is not available, the supermarket places an order and purchases from a certain vendor.
The money will be paid after deducting the total amount acquired during the sales activity. Admin assigns each employee a unique username and password with which he can log in.
1.1.2 The modules of operation are listed below.
Account Configuration:
Employee: When a new employee joins the organisation, his information is kept in a database.
Items: The administrator can add any new supermarket items here. He also has the ability to alter or remove it from the database.
Registration: As soon as an employee joins the company, the administrator assigns him a unique login and password.
Vendor Order: If the stock is not available, the supermarket orders and purchases from a predetermined vendor. The money will be paid after deducting the total amount acquired during the sales activity.
Stock entry: The items purchased from the vendor will be recorded here and added to the stock.
Indent Report: This report shows how many things were sold in a certain month/year, as well as the total amount acquired.
Vendor Report: This provides a report of things purchased from a vendor for a specific month/year, as well as the total money paid.
Display: A user can view information about the items available in the supermarket.
Logout: This module allows the user to log out of the programme. Following the user’s exit, no further procedures can be conducted.
FUNCTION OF THIS SYSTEM:
This system provides a list of different items.
There are numerous brand information, as well as other details.
There is an online application form where the customer can select their desired product.
There is one key function that allows information on the staff to be kept.
There is database connectivity, and each customer detail is kept.
The system includes functions for editing client information.
It has functions for editing product details.
It provides functions for editing employee information.
1.2 Statement of Problem
As Computer Technology students, we had to visit the business department to acquire some basic sales and supermarket management themes in order to improve our intellectual comprehension of the project at hand, which was really difficult.
Building a standard supermarket management system was not a simple undertaking given the problems of the old manual method.
The elements causing these issues are:
Manual methods are time demanding since the business owner must maintain track of Supermarket sales on a daily basis and manually update the system at the end of each day.
Poor Communication: A manual supermarket system requires staff and supervisors to record each item removed from the store. If one employee forgets to communicate that the last coffee product has been removed from the Supermarket
a management assumes the item will still be available to a customer during a transaction. In comparison to a technology supermarket system, a manual supermarket system does not improve workplace communication.
Physical Counts: A manual supermarket system provides no numbers because all numbers from the supermarket are obtained through physical supermarket counts.
One of the challenges of operating a manual supermarket system is that physical supermarket counts must be performed on a regular basis in order to keep track of the items in the supermarket. This takes time and can cost the company money if staff are required to work outside of normal business hours.
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