Project Materials

QUALITY DETERMINATION AND CONTROL THE CONTRIBUTION OF PURCHASING

ABSTRACT

The study was investigated on “Quality Determination and Control the Contribution of Purchasing” The case study of Star Paper Mills Limited Aba has been divided into five segments for ease of reading and comprehension. The first chapter begins with an introduction that provides a broad overview of the study, explanation of problems, purpose of study, research question, significance of the study, statement of hypothesis, scope of investigation, study limitation, and definition of terms. The second chapter covers the study’s literature review, with an emphasis on the research issue. The basic contribution of purchasing in an organisation is the sourcing and selection of suppliers, the following-up and expedition/progressing of the order, the determination of quality, the determination of price, the acceptance of goods ordered and payment for them, the contributions of purchasing to quality, cost consideration in quality management, and the responsibility of purchasing in quality determination. Chapter three describes the methodology utilised, including the research design, questionnaire design, respondent sampling and selection, other methods used, survey observation, data sources, secondary data, primary data, and data analysis methods. The fourth chapter presents an analysis of the obtained data and tests the hypothesis.
Chapter five summarised the findings, gave recommendations, and closed the research project. The goal of this research is to create a framework for considering the purchasing contribution in an industry. Most industries will find that research work quite useful, and we feel that it will be beneficial as well as enjoyable reading for anyone who can check into it.

Chapter one

INTRODUCTION

1.1 Background of the Study 

Every organisation, no matter how little, will not waste time and effort producing or arranging for the supply of inferior quality items. This is one of the reasons procurement in most organisations, especially in the manufacturing industries, are attracting more attention than before, all in the bid to reduce waste originating from incorrect purchase.

In truth, the purchasing objective was initially viewed as the procurement of goods and services in the appropriate amount, at the right time, from the right suppliers at the right price.

Price was placed last, not because it was important. It would naturally be the smallest, but because it is frequently dependent on the rest of the package, the specification, the quality, and so on, quality was prioritised because it is critical. In absolute words, quality is a consequence of excellence intrinsic values or grades established over time by society as a whole or by recognised bodies in specialised domains.

In corporate and industrial activities, quality is typically defined in terms of its relevance to a requirement or purpose; in these circumstances, the main factor is not the item’s outdated quality. However, the goods’ acceptability is determined by their capacity to meet the specific needs at hand.

Quality can also be defined simply as conformity to the given requirements. The buyer’s responsibility and the supplier’s job are to deliver materials of satisfactory quality that meet the specification requirements.

The role of purchasing in determining quality is typically defined as the acquisition of the correct quality material in the right quantity, at the right time, from the right suppliers, at the right source, and at the most economical price in order to provide value for money.

In this second viewpoint, the purchasing department’s involvement is explicitly defended as having a role in determining economic considerations for quality.

This means that the purchasing department should strive to determine whether the selected item can be purchased on a timely and regular basis, as well as from alternative sources at a competitive price.

According to Oyeoku (2001:112), if quality can be determined by a single function, the literate will set the benchmark, maybe to the expense of the others. As a result, everyone in the firm, including design, manufacturing, purchasing, sales, and consumers, must be accountable for quality.

However, in general, ensure that the things offered are of the highest quality. The following variables must be kept in mind. The first thing to consider must be determined and presented in a basic but clear manner what is wanted or demanded.

Taking into account the indented application, this means that the buyer or organisation must have received a clear specification, and the suppliers must follow the specification as required without making superfluous changes to suit him (suppliers).

This will go a long way towards minimising production stoppages, redundancies, marketing issues, and excessive rejects, all of which are related with incorrect material delivery.

The second aspect to consider is that a product specification must be prepared accurately. As a result, after specification, the chosen supplier must be informed of the standard, and their ability to comply with it must be assessed.

The third consideration is to expedite the specification, knowing full well that mistakes are made and processes begun may be out of specification.

This helps to check the supplier’s output and can normally be separated from bad during this time, and remedial action should be initiated if the proportion of defective products becomes out of control.

The final issue is the monitoring of the physics supply, which is primarily done by purchasing personnel in various organisations, such as Star Paper Mill Limited Aba.

It seeks to improve by contributing its own quality, which is everyone’s responsibility. However, appointing one person as the quality control manager is still a smart idea, but assigning him responsibility for everything that affects product quality is giving him too much to do.

Purchasing quality assurances is increasingly viewed as a systematic attempt by the purchasing department to determine whether a supplier has the intention and capability to fulfil his responsibilities to ensure the quality of what he sells.